Capital Improvement Project- 2020

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2/11/21
Separate sealed proposals, will be received by the Board of Education, Avon Central School District (herein referred to as the “Owner”) for the:

Avon Central School District 2020-2021 Capital Outlay Project

Middle/High School N.Y.S.E.D. No. 24-01-01-04-0-002-025

Bids shall be received by the Owner, at the Avon Middle School Auditorium of the Avon CSD, 191 Clinton Street, Avon, NY  14414, until 3:30 P.M., February 11th, 2021 at which time they will be publicly opened and read aloud.  Bids transmitted electronically or via facsimile will not be accepted. Due to the current situation with COVID-19 the bid opening process and pre-bid meeting will be held virtually. 

Link for the bid opening:  meet.google.com/ypq-htan-ksv


All information regarding the bidding process, including instruction on how to attend virtual sessions, is available on the

Avon Central School District’s website:

Webpage Link: https://www.apptegy.net/cms/v2/pages/217550/page-builder?ref=pages

Or by contacting the District Clerk at (585)226-2455 ext. 1320

Bids are requested for the following Prime Contracts:  Contract No. EC-1: Electrical Construction Contractor

The Construction Manager for this Project is: Campus Construction Management Group, 1241 Victor-Pittsford Road, Pittsford, NY 14534

The Architect for this Project is: Ashley McGraw Architects D.P.C., 125 East Jefferson Street, Floor 15, Syracuse, NY 13202

The Bidding Documents shall be available beginning January 29th, 2021. The Instructions to Bidders, Form of Proposal, General Conditions, Drawings, and Specifications may be examined at the offices of the Owner, the Architect, and the following locations:

Builders Exchange of Rochester, 180 Linden Oaks, Rochester, NY 14625 
McGraw Hill Construction/Dodge, 320 North Goodman Street, Rochester, NY 14607
Construction Industry Exchange Inc., 147 W. Grey St., Elmira, NY 14902 

Site Visit’s: Are available on Wednesday’s only and will need to be arranged with the Director of Facilities: Tom LaGrou P: (585) 226-1702 tlagrou@avoncsd.org or his assistant Margaret O’Gorman P: (585)-226-2455 ext. 1307 mogorman@avoncsd.org  Please include Gary Huffman, GHuffman@campuscmg.com in any email correspondence.

A Pre-Bid conference: The Avon CSD has scheduled a Pre-Bid Conference in order to review specific requirements of these contracts.  All prospective bidders are strongly encouraged to attend. The Pre-Bid Conference is scheduled for 3:30 PM, on February 3rd, 2021 and will be conducted virtually. Please utilize webpage link above for additional information.

Bidders for Prime Contract Work may obtain copies of said documents may be from the Rochester office of Dataflow, Inc., 320 N. Goodman Street, Rochester, NY 14607, phone (585) 271.5730, fax (585) 271.3752.

  1. Electronic Format:

In an effort to be environmentally and fiscally conscious of paper use and consumption documents will be available as digital sets.  The Contract Documents may be downloaded from the Plan & Print website for a non-refundable cost of $25.  A compact disc (CD) of the Contract Documents will be available in electronic format (.pdf files) to be purchased by prospective bidders for a non-refundable cost of $49.00 for each disk requested, which includes tax and shipping. With either method, this is not a deposit, and no refunds will be made after purchase.  After purchasing the files prospective Bidders may obtain paper copy prints of the documents, full set or partial set, at their own cost from Dataflow, Inc or by taking the disk to a printer of their choosing.

Bids shall be on the form provided in the documents, prepared in duplicate as set forth in the Instructions to Bidders and enclosed in an envelope bearing on its face the name and address of the bidder and the title of work to which the proposal relates. If submitting for more than one contract, submit each contract bid in separate envelope.

Any Bidder upon returning such set in good condition within fifteen (15) days after Bid opening will be refunded the deposit. Any Bidder after fifteen (15) days after Bid opening or Non-Bidder so returning such a set will receive no refund.

The Board of Education hereby reserves the right to waive any informalities and reject any or all Bids or to accept the one that in its judgment will be for the best interest of the school district.

A Bid Bond or Certified Check made payable to the Owner in the amount of five percent (5%) of the Bid, subject to the conditions provided in the Instructions to Bidders, must be deposited by each Bidder with his Bid as a guarantee that, in the case the contract is awarded to him, he will then, ten days thereafter, execute such contract and furnish a satisfactory Performance and Payment Bond, and the Bidder shall not withdraw his Bid for a period of forty-five days after the above date of Bid opening, and to guarantee the performance of all other obligations of the Bidders as set forth in Instructions to Bidders. 

Attention of the Bidders is called to the requirements as to the conditions of employment and minimum wage rates to be paid under this Contract as well as to other provisions set forth in the Instruction to Bidders. Work shall be commenced and continuously and diligently prosecuted immediately after contracts have been signed.

January 2019 update-

On December 11, 2018, the Avon community voted 152 YES - 31 NO in support of the $6.9 million capital improvement project as outlined below.  Special thanks to the facility committee, Board of Education, strategic partners, Director of Buildings and Grounds Mr. Tom LaGrou, and Business Official Kristen Murphy for hours of input and planning to create this project.  Also, thank you to the residents of Avon for your approval and support.  It remains clear that you put our children first and prioritize their needs through actions such as this.  The work that will be completed as a result of your support will add much-needed layers of safety and security to our buildings along with maintenance that will keep our facilities functioning at peak performance for years to come.  

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Capital Improvement Project-2020
Every five years the NYSED mandates that all school districts complete a "Building Condition Survey."  This survey is completed by a licensed architectural/engineering firm to assess the condition of the school facilities and grounds within the district.  In 2015, the Avon Central School District contracted with Ashley McGraw Architects to complete our most recent survey.   Like most schools, ACS strives to be a safe and attractive learning environment and community resource for our children and families.  It is important to our Board of Education that our facilities remain in good repair and that our students have an open and safe school to attend.  To achieve this goal, we are continually working to address issues before they become problems proactively. 
In January 2018, the District's Facility Planning Committee, a team of over fifteen community members, parents, staff, administration, and strategic partners, began unpacking the over 90 pages of our 2015 Building Condition Survey.  Totaling over $15 million in repairs and maintenance, the Building Conditions Survey outlines the most critical areas to address.  Very quickly the team pinpointed some high priority needs.  They include:

Sections of our Elementary and High School roofs are significantly aged.  The Transportation building has fallen become outdated with an unsafe bus lift.  Although ACS contracts for our District's transportation services, we do own the buses and need to make sure they are safe for students.   As a safety measure, most schools have created fenced in, secure areas to park their buses and school vehicles.  ACS does not currently have such an area.  The District auditorium has seen some updates, but the seating is rickety and very worn. For now, new intercoms and speakers are located in the Elementary School and Middle School/District Office main entrances.  Like the High School, a "teller's window" is a suggested renovation that will allow the main office staff to screen visitor's identification before they are given access to the building during a regular school day.   

The total cost of these repairs and improvements will be $6,900,000 which will include the use of approximately $1,000,000 from the District's capital improvement reserve fund.  Thanks to the forward thinking of the Board of Education by creating this reserve, we will be able to complete this project with NO ADDITIONAL TAX IMPACT.  
The planned date for residents to vote on this $6,900,000 capital improvement referendum is Tuesday, December 11, 2018, in the Middle School library from 12-9 pm.  If interested, a Public Hearing will be held on Monday, November 19th before the regularly scheduled Board of Education meeting.  If questions arise, please contact the Superintendent of Schools Mr. Aaron Johnson by emailing ajohnson@avoncsd.org or call 585-226-2455 ext. 1318.

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Capital Improvement Project 2020 - Sample Ballot

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